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Educational Travel

Key Travel works with some of the best and biggest universities in the UK, building the best solutions for their travel needs.
We recognise the complex structures of academic institutions and the frequently autonomous nature of many faculties, schools and departments, and we excel in our ability to customise and adjust travel programmes to fit each organization’s needs.

Through Key Travel, institutions can access specialist academic fares that have been specially negotiated with over 300 airlines, delivering great value for money and scalable solutions.

Our Price Match Promise program has delivered over £ 200k in savings to our customers just last year. Key Travel is committed to matching cheaper prices on airfares for confirmed bookings, provided that all conditions are identical and the booker notifies Key Travel within one hour of finding the cheaper fare.

We have invested heavily in our IT systems, products and service delivery to customise travel programmes that meet these varying demands.
KT online, our proprietary booking platform allows, 24hours access to flights, hotel and rail bookings and offers the opportunity of being integrated into the university’s system with a Single Sign On option directly integrating KT Online into the university’s own platform.
Through our award-winning mid-office technology, we can tailor-make each purchase-to-pay processes by department, school, and faculty or simply at an institutional level.

We actively monitor the travel activity across your organisation to identify changing travel trends and manage special projects that may necessitate new routes and airline contracts.

We can integrate each organization’s travel policy into our KT Online system, which includes visual prompts when a selection is out of policy.
Different levels of authorization for KT Online users guarantee full control over the approval process.

We support our partner organisations in devising and implementing duty of care policies, our full-service approach includes insurance, visa and passport services alongside a 24 hours emergency support carried out by our experienced staff.
Our specialists are trained to provide active crisis support and fast reaction times. When travellers may be facing the most risk or danger, our agents focus on finding and implementing the most appropriate solution. This service is free of charge.

We are committed to helping organisations make their travel more sustainable. 
We are able to report on CO2 emissions for each trip and, where required, to implement transport options that exclude options with higher carbon footprint for national destinations.