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Educational Travel

Our investment in specially trained teams and leading online travel technologies provide academic and research organizations with travel programs that deliver valuable knowledge and support, helping meet the demands of complex internal structures and budget approval processes. Over 350 academic and research organizations choose Key Travel as their preferred partner, helping them support and manage the needs of their travelers, both in the USA and overseas. Working with Key Travel allows your travelers to do what they do best, whether that is establishing international student partnerships, collaborating to making new discoveries or sharing experiences with the wider international academic community.

Recognizing multiple stakeholders

The complex structures of Academic institutions and the frequently autonomous nature of many faculties, schools and departments means that one single travel program does not meet all requirements. Add to this the free.thinking and independent spirit that is fostered in education based organizations, it can be a challenge keeping everyone satisfied. At Key Travel, we not only rise to this challenge, but excel in our ability to customize and adjust individual travel programs to fulfill everyone’s needs.

Mirroring approval processes

We understand that institutional budgets and external grants require strict internal operating policies. Processes 

can vary greatly by institution, faculty, school and departments - over the years we have invested heavily in our systems, products and service delivery, to customize travel programs that meet these varying demands. Through our award-winning mid office technology (KTMOM) we are able to customize your purchase-to-pay processes by department, school and faculty, or at an institutional level.

Supporting every travel need

Our expert teams are specialists in supporting you and your organization, whether it is a simple point-to-point trip, a multi-segment itinerary, a conference or a group of students traveling. We actively monitor the travel activity across your organization to identify changing travel trends and special projects that may necessitate new routes and airline contracts.

Caring for your people

Knowing where your employees are, how to find them and communicate with them, and being able to bring them home should the need arise is an obligation we help you meet. We consolidate all of your employees’ locations and itinerary information in one place, and then present it in a simple and easy-to-follow online report. Our full suite of centralized data also includes traveler tracking reports, enabling an institution to meet its governance and statutory duty of care obligations.

Becoming a Partner

We invest our time and resource to develop strong and successful travel programs with you. From careful planning of the initial implementation and bringing new departments or travel arrangers on-board, to ongoing joint account plans, we can deliver tangible cost and time savings in tickets, rates and purchase to pay processes. We will also work closely with you through reporting, benchmarking data and consultative services to encourage more objective, data-driven decisions across the institution to maximize budgets and minimize resource.

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