How do I book a study trip with Key Travel?
Complete our short enquiry form 'study trip booking enquiry' and one of our specialist travel team will be in touch. Alternatively, you can call on +44 (0)161 819 8935 - option 2.
What is a Study Trip?
Field trips and educational travel provide experiences and memories that can last a lifetime and enhance the understanding of a subject in a powerful way. They expand people's horizons and offer the opportunity to engage and learn from different cultures.
Who can take part in a study trip?
Our study trips are designed for students, volunteers, and employees of academic institutions, NGOs, and faith-based organisations. We can also create bespoke trips for other groups with an educational or cultural purpose.
Can you arrange both UK and international study trips?
Yes. We operate globally, offering study trips within the UK, across Europe, and to destinations worldwide, complete with flights, accommodation, ground transport, and guided activities.
How far in advance should I plan a study trip?
We recommend starting planning 6 -12 months in advance for international trips, and at least 3 -6 months for UK and nearby European destinations, to secure the best rates and availability.
Can you help with destination planning and itineraries?
Absolutely, just tell us what your objectives are and we will create some options for you.
Can you arrange travel and accommodation for those on the trip?
Yes. As a specialist travel management company, we secure competitive and exclusive group airfares, hotel rates, and rail options all integrated with your event schedule.
Do you provide local guides or educational support?
Yes, we are able to work with a range of partners globally who are able to support with local guides or excursions that focus on the more educational elements of your trip.
Can you help with other things like transfers, coaches, or other ground transport?
Yes, we are able to assist with all forms of transportation.
How do you keep participants safe during study trips?
We have support available globally 24/7 and subject to the needs of your trip, are able to provide local support via chaperones. We also encourage use of our Key Travel app to bring additional support and guidance.
Do you provide support for accessibility or special requirements in group travel?
Absolutely. Let us know what your needs are and we will work with our partners to ensure a smooth, hassle free experience
What is included in a study trip – for example transfers, food, trips.
We will work with you to your requirements, the trips can be as basic or detailed as you and your budgets require.
Can you handle last-minute changes or emergencies?
Yes, Key Travel provides 24/7 support in the event urgent assistance is required. We will also assist with last minute changes.
Do you provide a dedicated contact for my Study Trip booking?
A dedicated project manager will be assigned to you for the duration of the booking process . They will work with you on all elements of your booking.
Can you get me better rates?
Through our supplier partnerships, our specialist travel team, are often able to negotiate rates not available publicly. There may be occasions where the rates are not as low, however they still be better value, as they can include added benefits such as low deposits, not needing to confirm names until close to the trip date and flexibility e.g. low or no cancellation/amendment fees. Plus, you have access to a specialist travel team who can save you time and money on the logistical arrangements and should you need emergency support, our 24/7 team are there to assist (at no extra cost).
Will everyone pay the same?
Yes. When we negotiate group rates, we ensure that every passenger pays the same fare. Airlines use dynamic pricing, which means seat prices can change in real time based on demand. If you try to book a large group directly, you may find that only some seats are available at the lowest price, with the rest costing more. By booking through Key Travel, we secure one consistent rate for your whole group, saving you time, stress, and money.
Do you offer sustainable travel options for study trips?
Yes, we offer rail travel vs. flights where applicable, as well as carbon neutral hotel rooms (at no additional cost) and carbon offsetting options. We will work with you to ensure we meet any sustainable travel requirements you have.
Do you price match?
We are confident that Key Travel offers you the best value. However, should you receive a cheaper quote, please share the full quote with us and we can certainly take a look.
Can you help with group travel visas and entry requirements?
Yes, through our partnership with CIBTvisas, you will receive all the support needed for your group booking passport and visa needs. Plus, through our partnership, our customers benefit from:
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- Reduced cost; Key Travel customers pay less than the public rates
- Access to a dedicated Key Travel portal with CIBTvisas.
- A customised application pack that includes precise, easy-to-follow instructions, requirements, and all necessary application forms needed to obtain your travel visa or passport.
- Advice and information: access to the latest information on embassy requirements, sourced locally from experts on the ground.
- Real-time order tracking: through an online tracking tool, allowing convenient and up to date tracking of applications.